how to set up gmail account in outlook for mac

Set Up Gmail Account In Outlook Free You From

Once the mailbox is rooted to the Gmail folder, and since the Inbox folder lives outside it, unfortunately it is not possible anymore to create or access subfolders directly under the Inbox folder as you would be able to if it wasnt rooted.

However, this has an effect on any Labels that you might use in Gmail.

Setting a root folder for your Gmail account Getting your Labels back in Outlook Grouping your Labels together Creating subfolders in Outlook and Labels in Gmail Final thoughts Setting a root folder for your Gmail account To make the change, youll have to go to the Advanced Settings tab of your account configuration; Open your Account Settings dialog; File- section Info- button Account Settings- Account Settings- tab E-mail Double click on your Gmail IMAP account to open the account settings.

When using Outlook 2010, 2013 or 2016 (MSI), youll need to perform the following additional actions; Click on the More Settings button.

At the bottom, set the Root folder path option to; Gmail Setting the Root folder path in Outlook 2016, 2019 or Microsoft 365.

Setting the Root folder path in Outlook 2010, 2013 or Outlook 2016 (MSI).

After setting the option and confirming your way out of all of the opened dialogs, you may get a notification that your IMAP cache needs to be rebuild.

In either case, it is recommended to restart Outlook at this point.

When using Outlook 2010, in some cases, youll need to set the Sent Items and Deleted Items folder for the Gmail IMAP account again.

Set Up Gmail Account In Outlook Free You From

Before After Setting a root path for your Gmail account will free you from the Gmail folder structure.

Getting your Labels back in Outlook Since you are now using Gmail as the mailbox root folder and Labels are created on a higher level, you wont be able to see your Gmail Label folders in Outlook.

A way around this is to prefix each of your Labels with Gmail.

So a label called My Label 1 should be renamed to GmailMy Label 1 via the Gmail web interface.

Instead of prefixing your Labels, you can also create a Label called Gmail and configure My Label 1 as a nested Label of the Gmail Label.

Gmail Outlook Prefix your labels with Gmail, or make them a nested label of the Gmail label in the web interface, will make them available in Outlook again.

Note: Any changes you make to the names and the structure of your folders via the Gmail web interface may not be visible in Outlook until you restart Outlook.

Grouping your Labels together As you are now working of the Gmail root folder in Outlook, youll see all your Labels directly under your main mailbox.

This might end up being a long list and make the Gmail system folders harder to recognize (now you know why they grouped them under a Gmail folder ).

Now you can make all your own Labels a nested Label of the Labels folder.

As an alternative, you can also prefix your Labels with GmailLabels since the character is being used as a separator to indicate a subfolder.

Gmail Outlook Prefix your labels with GmailLabels, or nest them under Labels in the web interface, will group them together in Outlook.

If you were to create a subfolder under the Inbox folder, youll actually be creating the Label INBOXMy subfolder in the web interface of Gmail.

How To Set Up Gmail Account In Outlook For Mac